Manage visitor arrivals digitally and effectively

With the emergence of Covid-19 in the last year, visitor registration and the monitoring of employee attendance is something that should be, more than ever, managed effectively. A visitor registration system can be of great benefit to your business by monitoring and recording every individual that enters and exits a workplace. Many modern workplaces are now moving to an automated Visitor Management System; essentially a digital reception, which can either complement a person-lead reception to cover a receptionist who is away from their station, or as a more cost-effective alternative. identeco’s visitor management system enables a visitor to enter their name into an online portal, and who they are there to see and this immediately notifies the employee that their visitor is here. This saves vast amounts of time and the need for any manual greeting – or the interruptions that come with it.

Our visitor registration portal improves levels of security by showing accurately and efficiently who has been onsite at a specific time on a specific date and providing full transparency into who is moving around your office at any one time. The best solution is via image capture on arrival, which can also prevent ‘buddy check ins, and will prevent any uninvited visitors entering the building – protecting your staff and its assets. Our system can be taken with biometric set up options which can include fingerprint or voice recognition functionality, or standard key fob access.

Our innovative visitor management software can also pose questions prior to a visitor entering, such as health related questions, e.g., do you have a high temperature, or a new continuous cough? (identeco’s system includes temperature test as a bolt on service) along with acting as a security measure for fire safety roll calls.

Identeco’s visitor management tool can take the workload away, increasing productivity and efficiency. Employees and visitors can simply sign in or out with fingerprint, face recognition or initials to log their working hour, or site visits. A good starting point for many of our clients is our entry level package that can grow with your businesses, but with ‘bolt on’ services that can be added when required.

Features & benefits of our visitor management portal

  • Online visitor book – accurately record visitor arrivals and departures
  • Manage track and trace obligations
  • Protect staff, patient and visitor wellbeing
  • Increase security
  • Improve productivity
  • Manage health and safety procedures
  • Generate and download real time and historic reporting
  • Review analytics

If you would like to talk to us about our Time & Attendance system, you can contact us here

As identecoHR T&A experts work with you, we will determine your specific requirements for your sites, locations and software. identecoHR already operates under ISO9001 and ISO27001 policies and processes to give you the comfort that our operating procedures can meet or exceed those of your business.

Visitor Registration and Security

We will work with you to determine:

  • Hardware Requirements – touchscreen registration systems with photo/image capture are provided as a set of standard devices and set-up. These can be supplemented by additional equipment depending on your specific requirements and policies, extending to other recognition devices such as finger print or RFID keyfobs and readers.

    Hardware will need power and ethernet internet connectivity as standard. Use of WIFI or even mobile data connectivity can be designed into specifications if required. Our identecoHR T&A engineers will work with you for your specific location requirements as we recognise that different entry points and locations will have different set-ups and configurations.

    We will collaborate with you in order to design a solution that delivers to your initial needs and accommodate changes as your business changes, grows or responds to new challenges such as capturing registration records for the recent Covid-19 track and trace requirements whilst maintaining GDPR compliance.

  • Visitor Registration Policies – Door ID registration systems with image capture or code entry can enhance registration speed, security and data compliance. Door entry controls, however, can be further customised in order to capture the data that your business needs or currently works with “Authorised Entry only”.

    Additional security controls can be examined during requirements gathering that include RFID Keyfob, Fingerprint identification and Image verification. Voice recognition is also available on request.

  • Software Configuration – accessible under https and password protected as standard, our software can be further configured in order to comply with any of your specific requirements.

    Enhancements can cover User Access privileges, password controls or integrations to enable single sign-on or 2 factor authentication.

  • You can rest assured that our systems and operations for the identecoHR T&A platform, the SMS Communications or Asset Management solutions can maintain exceptional levels of security for your data and your sites.

    Please contact us today if you would like to know more about our approach to our standard and enhanced security options.

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